- Attendees recorded separately.
- Apologies: Gwynfor, Eric Mawson, Cllr Neil Coverley, Cllr Jason Higgins and Carol Poynton.
(1) Chairman’s Address:
The chairman opened the meeting at 1930hrs, welcoming members and thanking officials and councillors for their work over the last 12 months.
(2) Annual general meeting:
The Annual General Meeting of this committee was held. There being no requests for inclusion to the committee, the current officers will stay in place for the forthcoming year.
Chair Richard Poynton. Treasurer Brian Cossey, Secretary Tony Anderton
(3) Police Report:
None received. A visible increased police presence was noted in the village given the recent anti-social behaviour.
(4) Treasurer’s Report:
Events £736.35 - Monty’s bench fund £595.00 - OCRA £222.99 Total £1554.34 A detailed report & explanation is attached to these minutes.
(5) Peulwys Fields:
Peulwys farm development/RLDP. This item was discussed in detail. At the next meeting, James Harland from Conwy County BC will attend to answer questions and give an update. This potential development will affect a broad spectrum of the whole community. Please tell family and friends about the next meeting. A notice will be published on social media. Date of meeting is 2nd September 2025 at 7-30pm.
(6) Bryn Rodyn Farm:
Bryn Rodyn Farm planning application for a ‘dog walking area’ has been submitted to CCBC.
(7) Plas Gwilym Quarry:
Changes to current usage. Including increasing the volume of waste being sorted and stored. A public meeting was held last month at Sure Hope church. The matter is in the hands of the planning department at CCBC. Matters concerning residents include road safety, dust, noise and pedestrian safety. The self-certification of loads by hauliers overseen by NRW was questioned given that the site is surrounded by housing.
(8) Anti-social behaviour:
Police have recently caught an individual on an illegal E-Scooter which was confiscated. Wynn gardens and the Marine hotel are still being noted as having problems. Licensing of the Marine hotel has been questioned. A rise in Ketamine use by local children is noted.
(9) Promenade Parking Charges:
Charges now apply. It was felt by the meeting that the charges throughout CCBC are inconsistent. A letter will be sent by this committee.
(10) Summer picnic report:
The village summer picnic was held in St Johns & St Catherines church on the 19th of July. The picnic was blessed with good weather although attendance was lower than hoped for.
(11) Village issues & status report.
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The radar speed sign on Llanelian road is still missing - We will write to traffic.
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Minafon flats - The matter is going to planning.
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Wynn gardens fountain - No water - we will chase up.
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Wales in Bloom results- not yet published.
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Crest bin on Berthes road carpark is always overflowing and suffers from illegal fly tipping.
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The junction of Beach Road and Cliff gardens (Wynnstay Road) is now being used by cars parking to avoid the parking charges on the promenade. It was felt it is an accident waiting to happen. We will write to traffic at CCBC.
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Fly tipper at Queens Road tunnel has been caught and given a fixed penalty notice. The Rainbow bridge sign at Penmaen quarry site warning of loose rocks etc has fallen as the posts (c1986) have rusted. We will try to see who has responsibility and try to get a repair.
There being no other business, the meeting closed at 2040hrs.
Date of meeting is 2nd September 2025 at 7-30pm
(12) Annual Accounts:
OLD COLWYN RESIDENTS ASSOCIATION ACCOUNTS 1ST JUNE 2024 TO 31ST MAY 2025
BALANCE IN BANK ACCOUNT AS AT 1ST JUNE 2024 £3,480.60
ADD
COLLECTION MONEY FROM MONTHLY MEETINGS. £ 136.24
DONATION FOR DEFIBRILLATOR £ 200.00
OLD COLWYN EVENTS MONEY TRANSFERRED TO OCRA £1,078.34
RENT FROM STALLS FOR XMAS FAIR £ 120.00
MONEY RECEIVED FROM TOWN COUNCILLORS FOR DEFIB. £ 874.14
MONEY RECEIVED FROM TOWN COUNCILLORS FOR MONTY’S BENCH £ 570.00
DONATIONS FOR MONTY’S BENCH £ 25.00
TOTAL £3,003.72
DEDUCT
HSBC BANK CHARGES £ 73.94
INSURANCE PREMIUM 2 YEARS £ 210.89
HIRE OF OLD COLWYN COMMUNITY CENTRE £ 50.00
METHODIST CHURCH RENT £ 165.00
HIRE OF TOILETS FOR XMAS FAIR £ 192.00
COST OF SELECTION BOXES FOR XMAS FAIR £ 149.99
COST OF WREATH FOR REMEMBRANCE SUNDAY £ 20.00
COST OF GRAFFITTI PROJECT £2,550.00
PAYMENT TO CHURCH OF STALL RENTS £ 120.00
COST OF DEFIBRILLATOR £1,596.91
TOTAL £5128.73
BALANCE IN HSBC BANK AS AT 31ST MAY 2025 £1355.59
MADE UP AS FOLLOWS:
EVENTS MONEY £ 736.35
MONTY’S BENCH £ 595.00
ASSOC. MONEY £ 24.24
Prepared by Mr Brian Cossey Checked by Mrs S Rowlands
Explanation of Residents Association Accounts
Graffitti balance at the start of the year was £2320. Paid to Andy Birch £2550. Shortfall of £230.00 taken from Association’s money to bring the balance to zero.
Defibrillator balance at the start of the year was £425.86. We received £874.14 from Town Councillors to make the balance £1,300.00 (which was the sum we had been told it would cost). The actual cost was £1596.91. The shortfall was £296.91. We received a donation of £200 towards this and the balance, of £96.91 was taken from Association money to bring the balance to zero.
The Min Y Don park project had a start of year balance of £322.80. we were advised that we could keep this balance and it was transferred to Association money.
Events balance at the start of the year was zero. £1078.34 was transferred to the association in September and we were asked to be custodian of this money, we agreed. From this balance we paid £192.00 to hire toilets for the Xmas fair and £149.99 to buy selection boxes for the same event. We now hold £736.35 for events.
Monty’s bench balance at the start of the year was zero. The Town Councillors have given £570.00 towards a memorial bench and we have received further donations of £25.00 making a total of £595.00. Further donation offers have been made once we know the total cost.
The Association’s money at the start of the year was £411.94. We can add to that the £322.80 from the Min Y Don park project and £136.24 from the monthly meeting donations. The total then being £870.98. From this we have paid the shortfall on the graffitti project of £230.00 and £96.91 for the defibrillator. Bank charges were £73.94. Insurance £210.89, hire of the community centre for the housing sub-group £50.00, rent for the hall £165.00, Remembrance sunday wreath £20.00, this totals £846.74. Leaves us with a balance of £24.24. We have received a donation of £200.00 since the end of the financial year.